Extraordinary General Meeting 2025
Anora’s Extraordinary General Meeting will be held on Wednesday, 3 December 2025 at 2:00 p.m. (EET) as a virtual meeting.
The notice of the Extraordinary General Meeting was published on 7 November and can be read here.
Registration
Shareholders registered in the shareholders’ register of Anora maintained by Euroclear Finland Oy on the record date of the General Meeting, 21 November 2025, have the right to participate in the General Meeting.
Registration for the meeting is open from 7 November at 3:00 p.m. (EET) until 28 November at 10:00 a.m. (EET). The registration must be received before the end of registration period.
Electronic registration requires that the shareholder or their statutory representative or proxy representative uses strong electronic authentication either by Finnish, Swedish or Danish bank ID or mobile certificate.
Registration by regular mail or email can be done by submitting the registration form and advance voting form, available below in the EGM documents, to
Innovatics Ltd, General Meeting / Anora Group Plc Ratamestarinkatu 13 A 00520 Helsinki, Finland
or by email to egm@innovatics.fi.
In connection with the registration, a shareholder must state his/her name, date of birth or business identity code, address, telephone number and/or e-mail and the name of a proxy representative or legal representative and the date of birth and telephone number and/or e-mail of the proxy representative or legal representative.
Further information on registration and advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Ltd at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 noon and from 1:00 p.m. to 4:00 p.m.
Important EGM dates
Important dates | |
|---|---|
7 November | Publication of notice |
7 November at 3:00 p.m. (EET) | Registration and advance voting begins |
21 November | Record date of Extraordinary General Meeting |
28 November at 10:00 a.m. (EET) | Registration and advance voting period ends |
3 December | Extraordinary General Meeting |
17 December 2025 at the latest | Minutes of the Extraordinary General Meeting published on the website |
Holders of nominee-registered shares
A holder of nominee-registered shares has the right to participate in the General Meeting by virtue of such shares based on which he/she on the record date of the General Meeting, i.e. on 21 November 2025, would be entitled to be registered in the shareholders’ register of the Company maintained by Euroclear Finland Oy. The right to participate in the General Meeting requires, in addition, that the shareholder has, on the basis of such shares, been temporarily registered in the shareholders’ register maintained by Euroclear Finland Oy at the latest by 28 November 2025 at 10:00 a.m. (EET). As regards nominee-registered shares, this constitutes due registration for the General Meeting. Changes in the share ownership following the record date of the General Meeting do not have an impact on the right to participate in the General Meeting nor on the number of votes of the shareholder.
A holder of nominee-registered shares is advised to request without delay the necessary instructions regarding the temporary registration in the shareholders’ register of the company, the issuing of proxy documents, registration for the General Meeting as well as advance voting from his/her custodian bank. The account management organization of the custodian bank shall temporarily register the holder of the nominee-registered shares who wishes to participate in the General Meeting into the shareholders’ register of the company by the time stated above at the latest as well as take care of advance voting on behalf of the nominee-registered shareholder prior to the expiry of the registration period for nominee-registered shareholders.
A holder of nominee-registered shares who has registered for the General Meeting may also participate in the meeting in real time using telecommunication connection and technical means. In addition to the temporary registration in the Company’s shareholders’ register, the real-time participation in the meeting requires the submission of the shareholder’s e-mail address and telephone number and, if necessary, a proxy document and other documents necessary to prove the right of representation to by regular mail to Innovatics Ltd, General Meeting / Anora Group Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to egm@innovatics.fi before the end of the registration period for the holders of nominee registered shares, so that the shareholder can be sent a participation link and password to participate in the meeting. If a holder of nominee-registered shares has authorized their custodian to cast advance votes on their behalf, such advance votes will be taken into account as advance votes of the nominee-registered shareholder at the General Meeting, unless the holder of nominee-registered shares votes otherwise at the General Meeting.
Proxy representatives and powers of attorney
A shareholder who has registered for the meeting may participate in and exercise their rights at the General Meeting by way of proxy representation. Shareholders’ proxy representative may also vote in advance. More information regarding proxy representatives can be found in the notice of the EGM.
A proxy document template can be found below in the EGM documents. Possible proxy documents should be delivered as attachments when registering electronically or by mail or email to the addresses above.
In addition to delivering the proxy documents the shareholder or their proxy representative shall also register to the General Meeting.
Shareholders can also use the electronic Suomi.fi authorization service instead of a traditional proxy document – read more in the notice of the EGM or see www.suomi.fi/e-authorizations.
Participation
Shareholders entitled to attend the General Meeting will participate in the meeting and exercise their rights during the meeting fully and in real time via remote access.
Remote access to the General Meeting will be provided through Inderes Oyj general meeting service on the Videosync platform, which includes video and audio access to the General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone or tablet with speakers or headphones for sound and a microphone if you wish to speak. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera. It is advisable to log in to the meeting system well in advance of the meeting.
The participation link and password for remote participation will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the General Meeting no later than the day before the General Meeting. Thus, shareholders who have voted in advance can also participate in the General Meeting remotely via telecommunication if they wish. The votes cast by advance voters will be taken into account in the decision of the General Meeting, regardless of whether they participate in the General Meeting remotely or not. If they participate remotely, they will be able to change their advance votes during the meeting if they so wish, should a vote take place.
For more information on the general meeting service, additional instructions for proxies representing more than one shareholder, contact details of the service provider and instructions in case of possible disruptions can be found here: https://vagm.fi/support.
A link to test the compatibility of your computer, smartphone or tablet with the network connection can be found here: https://demo.videosync.fi/agm-compatibility?language=en. It is recommended that you read the detailed participation instructions before the meeting.
Advance voting
Shareholders with a Finnish book-entry account may vote in advance on certain matters on the agenda of the General Meeting from 7 November 2025 at 3:00 p.m. (EET) until 28 November 2025 at 10:00 a.m. (EET).
Unless a shareholder who has voted in advance is also present in the General Meeting in person or by proxy representation, it is not possible for them to pose questions or to request a vote at the General Meeting.
Voting in advance requires that the shareholder or its statutory representative or proxy representative uses strong electronic authentication either by Finnish, Swedish or Danish bank ID or mobile certificate.
A shareholder may deliver a registration and an advance voting form available below or corresponding information by mail to:
Innovatics Ltd, General Meeting / Anora Group Plc Ratamestarinkatu 13 A, 00520 Helsinki, Finland
or by email to egm@innovatics.fi.
Advance votes must be submitted before the end of the registration period and advance voting constitutes due registration for the General Meeting provided that the aforementioned information required for the registration mentioned above is received before the end of the advance voting period.
With regards to holders of nominee-registered shares, the advance voting is performed via the account management organization. The account management organization may vote in advance on behalf of the holders of nominee-registered shares it represents, in accordance with the voting instructions provided by them, during the advance voting period for holders of nominee-registered shares.
A proposal subject to advance voting is considered to have been presented unchanged at the General Meeting.
Other instructions and information
The language of the meeting will be Finnish.
Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the General Meeting has the right to pose questions with respect to the matters to be considered at the General Meeting. Shareholders may exercise their right to request information during the meeting orally by using their microphone.
On the date of the notice of the General Meeting, 7 November 2025, the total number of shares and votes in the Company is 67 553 624. Changes in the share ownership following the record date of the General Meeting do not have an impact on the right to participate in the General Meeting nor on the number of votes of the shareholder.